Data protection and classification

Security Risk in Terms of Your Users’ Online Data

The massive impact of access to your data being obtained and an outsider security risk materializing cannot be overstated. Many businesses like to assume that it will never be their data that it happens to. Indeed, as many as half of businesses are not as vigilant as they should be in their assessment of potential risks and reducing incidents. There are few places as risky as the Internet. In the case that such access is obtained and data security is breached, the slight majority of companies report experiencing  difficulty in continuing their normal operations as well as having their image hampered while nearly all of them had to call in auditors and experts. Only half of them are lucky enough to not find themselves in a major financial hole, involving the necessity to bring in new equipment and train a brand-new staff. In 2019, an average data breach in the United States ended up costing a company an average of 8.19 million dollars. In this article, we are going to explore how to cover your bases and make it as unlikely as possible that that will happen to you. Protecting your business from the possibility of sudden peril will require a thorough software audit system, rigid employee training, and assessments of any potential risks before they happen along with their additional frequency and how big the impact would be if the threat to materialize.

How to Reduce the Risk of Threats and Ensure Data Protection

The need to reduce threats involving your data has led to new specialized fields, such as sensitive data breach risk assessment, organization of online costumer data, customer interaction and response systems, insight into future insider threats, accurate insight regarding current trends criminal activities, and a unified audit trail by professionals. Aside from a unified audits trail, it’s important that a company develops a system to classify sensitive user data and conduct these data risk assessments regularly so it has the visibility and context it needs to take action in a timely fashion. Insider threats also pose a risk to sensitive data folders and additional media. However, a good way to regulate this is if employees are instructed to undergo regular awareness training and are issued policy content. If they understand how much this is prioritized, they won’t be able to morally or logically justify malicious acts. 

Many companies prioritize access only based on certain user privileges within the system. Its positions are all assigned privileges, and only employees occupying the positions in the company the area of which need to have access to sensitive file data will have access to it. This is especially helpful if a data risk assessment concludes that eliminating such authorization workflow would reduce the risk of your data being abused that it classifies as sensitive. The visibility and context of data protection is just as relevant in-house as it is when it comes to acquiring developed machine learning algorithms for protecting against cyber criminals, since the majority of financial fraud losses actually involve the participation of an insider. If you have software code or your data is worth money because your data comprises in-depth research from your own machine learning algorithm, thus classifying it as sensitive, an additional way to reduce the risk of outside penetration is if you store your information on an encrypted external drive or a cloud. 

Reducing Risk and Gaining Insight with Microsoft 365: Active Directory

Companies that are subscribed to Microsoft Office 365 have a convenient option to reduce their access control risks and gain insights with the help of Active Directory. What insight does it provide? Microsoft’s active directory is a collection of several services running on the Windows server to manage permissions and access to certain resources within a network. It is a database with distribution in multiple places. User rights can also be included in the distribution of this database in which case they view the particular user or individual as the best basis for reducing the risk of fraud or abuse while employees are using sensitive files. Since all data is stored in that database and this database is encrypted, there is a much lower security risk. The active directory further reduces security risk by handling authentication of users and computers as well as responding to overexposed data. Furthermore, perhaps one of the most useful ways it mitigates security risk is with the auditing functions it features.


Another convenient tool that Microsoft offers is SharePoint. SharePoint is a tool that allows access for various company employees so they can work together and collaborate on simultaneously accessed files. Instead of being open in a browser, SharePoint renders documents accessible across an intranet based on permissions and its access is centrally controlled by the management.

Prioritizing More Effective Automation for Content Protection

Bear in mind, that in the United States Congress have changed the laws and regulated permission for companies to attack back and hack criminals who are seeking overexposed points on your website. One of the best ways to reduce overexposed content is by storing or displaying a significant amount of content that the criminal will not be able to recognize as data that are false or accurate. Stale data could also be used to throw off people for data protection who have accessed some field that they shouldn’t have been able to access. Stale data is cached data that is out of date. Many companies’ response to this is to set up an algorithm which sets up spyware on the hacker’s own computer to determine his identity and location. It has been said that changing in favor of additional proactive security algorithms is more effective than the traditional defensive method and there will be much less sensitive data visibility on your website.

Incident Monitoring Infrastructure: Employee Monitoring and Alerts

Keep in mind all of the money that passes through the hands of your employees as well as the valuable information folders they have at their disposal. Heavy regulation, authorization, and controlling the issue of permissions isn’t an automation process that can be relied on to guarantee that no incidents will occur and no sensitive data will be improperly accessed. For a better understanding on these issues and a better visualization of risks, especially when it comes to employers gaining insight on performance changes and efficiency,  infrastructure monitoring software is sold which watches over the files, folders, and media that employees create and interact with. The ethics of this is a hotly debated issue.

On the other hand, employers prioritize being able to respond to threats. Governments have widely issued authorization for this practice as long as all of the devices and accounts are owned by the company. Furthermore, when employers prioritize efficiency and develop tools and files which yield alerts regarding the employee’s performance, this can result in rewards and shorter workdays. Alerts in these employee monitoring programs come in a wide range, such as showing a long period of inactivity, visiting prohibited websites, and making above average frequencies of phone calls. For many companies, this has indeed changed in-house security as they know it, when they can view all phone calls transcript files, IM history files, and screenshot files of the employee’s activity. Employers can be alerted of changes to their sensitive data and they can also be alerted of suspicious activities that may pose a risk. Finally, with this evidence, any materializing risk of employees accessing sensitive files and folders and then engaging in fraud will be able to be legally and criminally investigated.

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