SearchInform’s FileAuditor’s confidentiality labels capabilities were extended. From now on, the DCAP class solution adds information about manual labels to metadata in more than 35 file formats – PDF, JPEG, PNG, GIF, AVI, mp4 etc. Thanks to it, user labels, added to media files will remain in case of documents transmitting outside the corporate storage.

Previously, manual labels were embedded into the file system stream for all file formats, and only for Microsoft Office and AutoCAD files they were written to the metadata. From now on this functionality is implemented also for images, videos and music files. With the help of labels in the metadata the system is capable of performing analysis of documents, used outside of the file system – in email, clouds, messengers etc. Blockings (permissions and prohibitions) are also applicable.

For example, an employee uploads file, containing Top secret label  to the cloud storage (access policies are implemented to this file), and shares the file with a colleague, who doesn’t have access rights to work with this file. Right after the file is downloaded on the second employee’s PC, the agent performs analysis of the file and metadata. In case a label is obtained the blocking is implemented. This helps to prevent both accidental and deliberate leaks.

As previously, labels can be added from the File Explorer context menu. Visually, a user doesn’t see any difference between file, containing label and without label, however, DCAP class solution detects such file and implements required limitations to this file. At the same time, there’s no need to configure new blockings, the system implements the same restrictions to the media files with those, which were configured for Microsoft Office files (exe, docx, pptx etc).

“We’ve implemented adding of information on manual labels to files’ metadata to eliminate the risk of these labels and corresponding restrictions loss in case files are transmitted via email, clouds, messengers etc. This functionality enabled to enhance the protection of media files. As previously, the author of the document can add the confidentiality label himself/herself, and the system evaluates the file’s value and implements protective policy according to this label.” - told Ricardo Martínez, SearchInform Regional Business Development Manager and Head of Representative Office in Argentina.

The solution provides IS officer with the report, which reveals, who added manual labels and when it was done; which operations were performed with the files. In particular, the IS officer can find out, who attempted to open such documents, not having the required access rights.

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